On Call Strategic Public Affairs Services, SPU RFP/Contract# 24 136 S

Submittals Due: By 1:00 PM PST, September 10, 2024

Seattle Public Utilities (SPU) is employing a community-centered approach to delivering services and is seeking a skilled consultant to provide strategic, tactical and logistical support to understand customer needs strategically assisting with development of SPU's Strategic Business Plan and related initiatives, communications and media relations support, and build partnerships and conduct strategic engagement support. This work supports advancement of SPU corporate priorities, major initiatives and mission objectives in SPU's 2025-30 Strategic Business Plan and may also assist in developing SPU's next (2028-33) Strategic Business Plan. The estimated contract total is $600,000.00.

SPU will execute one contract for a period of three (3) years, with the option to extend it up to an additional two (2) years. The contract will be structured as an on-call with varied work assignments ranging from customer surveying, report writing and development, stakeholder engagement and outreach support, strategic planning, communications, advising and research, with a varied schedule of deliverables assigned by the Contract Manager. A specific deliverable schedule is not currently known. SPU does not guarantee any minimum quantity of work under this contract.

Interested consultants are encouraged to review the solicitation, background documents, and any addenda online at https://cityofseattle.bonfirehub.com/portal.

The deadline for submitting responses is 1:00 PM Pacific Time on 9/10/2024, electronic submittals are to be uploaded to the City's Procurement Portal: https://cityofseattle.bonfirehub.com/portal.

SPU PRE-SUBMITTAL CONFERENCE: An optional pre-submittal conference will be held on 8/21/2024 from 1:30 PM to 2:00 PM Pacific Time, via MS Teams Meeting ID: 277 798 567 692, meeting passcode: sd4Tev at URL: https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTBhMjZkOGQtODM5Yi00ZThiLWFjMTYtNTNlOTA1ZWFiN2E1%40thread.v2/0?context=%7b%22Tid%22%3a%2278e61e45-6beb-4009-8f99-359d8b54f41b%22%2c%22Oid%22%3a%228b196d23-a6bf-4741-9ff6-47d95d532d1c%22%7d

Or join by phone at: +1-206-686-8357 United States, Seattle; Phone Conference ID: 423 583 027#. SPU will review the scope of work, consultant expectations, and answer questions from the prospective bidders. Although attendance at this meeting is not mandatory, attendance is highly encouraged.

Proposers may submit questions to the procurement portal (Bonfire) under the Vendor Discussions section. The City strongly prefers that consultants submit questions in Bonfire but will accept questions submitted to the Contract Administrator in email format, as well. Questions shall be directed to Sherry Shaffer Contract Administrator & SPU's designated contact person, at [email protected]. To facilitate preparation of responses to questions, please submit questions by no later than 5:00 PM Pacific Time on 8/23/2024. All responses to questions will be posted at https://cityofseattle.bonfirehub.com/portal under the Public Notices Section in the respective procurement opportunity. Consultant selection for this solicitation will be subject to all applicable laws and ordinances. The participation of women- and minority-owned firms is a high priority cultural value of the City of Seattle and is strongly encouraged at all tiers.