Mastering data visibility for governance and compliance

In today's data-driven world, data visibility is more crucial than ever. Data visibility refers to the ability to track and view data across an organisation's various systems and platforms. It ensures that data is accessible, transparent, and can be monitored effectively. For businesses, this means having a clear understanding of where data is stored, how it moves, and who has access to it.

Data governance is the framework that outlines how data is managed, protected, and utilised within an organisation. It involves policies, procedures, and standards that ensure data accuracy, security, and compliance with regulations. Effective data governance is the bedrock of sound business operations and strategic decision-making.

Data protection

General data protection regulation

The General Data Protection Regulation (GDPR) is a comprehensive data protection law that governs how personal data is collected, stored, and processed. Originating with the European Union, a retained version has been adopted in the United Kingdom under the Data Protection Act 2018. It aims to give individuals more control over their personal information and to ensure a high standard of data protection for customers and service users.

Key Requirements of GDPR

1. Consent: Personal data must not be shared without explicit consent from the individual.
2. Data minimisation: Data should only be kept for as long as necessary.
3. Data security: All data must be securely stored to prevent unauthorised access.
4. Responsible disposal: Data must be disposed of responsibly when no longer needed.
5. Data breach notification: Any data breaches must be reported promptly to regulatory authorities and affected individuals.

Consequences of non-compliance

Failing to comply with GDPR can result in significant penalties, including fines up to €20 million (£17.5 million in the UK) or 4% of the company's global annual revenue, whichever is higher. The largest fine levied in 2023 was against Meta Platforms Ireland (i.e. Facebook), who were ordered to pay €1.2 billion. Beyond financial penalties, non-compliance can severely damage an organisation's reputation and customer trust.

The importance of data visibility

Tracking and managing data

Having clear visibility on available data allows you to keep track of it efficiently, which is the first step towards good governance and compliance. Making data available within a coordinated system ensures that those responsible for data management and data governance, like a data protection officer, have the tools they need to get their jobs done. This is a key part of a data security process.

Ensuring proper data handling

When you have a clear view on the data you are handling, it becomes easier to ensure compliance. Quality GDPR implementation relies on strong controls over access to and handling of personal data. It also allows you to make sure that risks to data management processes and compliance can be seen and prepared for. Through clear data visibility, you can accurately assess that data is being stored appropriately, data access is managed securely, and quality controls are in place to address vulnerabilities.

The worst-case scenario: Data breaches

Potential impact of data breaches

A data breach is a critical failure in data governance and management. It can lead to severe consequences for your organisation, including financial losses, reputational damage and legal liabilities. It can also harm the people who rely on your organisation, especially those who are most vulnerable. This makes it a vital responsibility to plan for and mitigate any data breaches.

Importance of data tracking in breaches

In the event of a data breach, having clear data tracking mechanisms in place is crucial. It allows organisations to quickly identify the source of the breach, assess the extent of the damage, and take appropriate remedial actions. Effective data tracking also facilitates timely and accurate reporting to regulatory bodies and those affected. If you don't have a clear view on what data you are handling, and how it's being handled, making an accurate assessment of the impact becomes impossible.

Role of good data governance

Governance and risk management processes are vital to ensuring compliance. By accurately recording risks and implementing strong controls, you can ensure that your organisation is prepared and those who rely on you are protected. Good data visibility is a key tool in making this possible, as it allows you to put the right controls in early and ensures that you are responding to risks appropriately and proportionately.

Successful organisations rely on quality governance and risk management practices. This is a necessity to ensure compliance, as well as a responsible relationship with the people who rely on your organisation. Responsible and compliant data practices are key part of that process. Check out our recent blog to learn more about how you can implement reliable governance and risk management across your organisation.

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