Secure AI use at every stage of the content lifecycle

Software development today is virtually unthinkable without integrated artificial intelligence (AI). Fabasoft Xpublisher is now expanding its capabilities with a suite of AI applications, which we'll explore in this blog article. These innovations are designed to significantly enhance efficiency and precision in content management, creation, and distribution.

To unlock the full power of AI in content production software, decision-makers need to ask themselves a few key questions: What are the specific benefits of AI? At what points in the content lifecycle - from creation and review to distribution and analysis - does the use of AI really pay off? Defining its tangible business impact is the essential first step.

Equally important is addressing the broader challenges: data protection, copyright, and regulatory compliance. AI technologies operate by analyzing extensive datasets, which frequently contain sensitive information. Mishandling this data can lead to serious risks, including unauthorized access. Consequently, businesses must carefully balance the transformative potential of AI and the responsibilities that come with its use.

AI in check: security and legal compliance

One standout advantage of the AI integrated into Xpublisher is its robust focus on security. By partnering with Mindbreeze, Fabasoft Xpublisher taps into the expertise of an award-winning AI provider, offering cloud-based services that enable the secure use of large language models.

Given that AI processes enormous amounts of data-often including sensitive user information-the potential risks must be addressed proactively. Without stringent protections, organizations face significant threats like data breaches and legal liabilities, underscoring the importance of secure AI management.

To use AI securely, companies need clear security policies, rigorous compliance testing, and trusted technology partners. Fabasoft Xpublisher's AI services operate exclusively within the company's secure infrastructure, using only the information provided by the organization. This ensures that sensitive content and copyrights are fully protected.

With this approach, Fabasoft Xpublisher's artificial intelligence delivers tailored AI-driven results, designed to address the specific needs and challenges of each individual business.

Alternative text versions with a single click: summaries, translations, and social media teasers

Fabasoft Xpublisher can generate multiple versions of any text with a single click. In the dynamic environment of content production, the ability to quickly and easily create content in a number of formats for a diverse range of distribution channels is invaluable.

This functionality is powered by a large language model (LLM), an AI system trained on vast amounts of text data to understand and generate content in natural language. This is complemented by retrieval-augmented generation (RAG) models, which combine AI-supported text generation with specific data from a company's own sources of knowledge.

Fabasoft Xpublisher provides this LLM in a high-security environment that only works with a company's own data. This guarantees that sensitive information remains fully protected while delivering tailored, high-quality content.

The integrrated AI offers the following features:

• Summaries:

Longer texts can be automatically condensed into concise and meaningful units that adhere to a predefined character limit. This not only saves valuable time but also ensures that key messages are communicated clearly and effectively. Whether for reports, press releases, or article excerpts, this capability is ideal for delivering impactful content quickly and efficiently.

• Social media teasers:

For content distribution on social media platforms, the AI creates short, engaging teasers that distill the essence of longer texts into just a few sentences. This makes it easy to share content with a targeted audience efficiently-without the hassle of manual editing.

• Tone-specific content creation:

The AI crafts copy that is tailored for each media platform, enabling companies to connect with diverse audiences by striking the perfect tone for each medium.

These features don't just make the work easier, they also render AI indispensable throughout the entire content lifecycle. Acting as a sparring partner of sorts, AI supports humans by taking over the repetitive tasks, freeing up time for creativity and other high-value activities.

Index digital assets automatically

Manually adding keywords to every single image is a painstaking process, but AI transforms this task by automatically analyzing digital assets and identifying relevant elements like people, objects, locations, and themes. This accurate and consistent tagging ensures that the right content is quickly and precisely accessible, even within large datasets.

By dramatically streamlining workflows and simplifying the organization of large volumes of digital assets, it saves valuable resources and eliminates costly inefficiencies.

Improve accessibility with auto-generated alt text

In mid-June 2025, the European accessibility act will officially become law. Complying with the law's accessibility standards can be time-consuming and prone to errors, making it crucial for companies to integrate these requirements seamlessly into content creation.

This is right where Fabasoft Xpublisher AI comes in, automatically generating precise and contextually appropriate alternative text (alt text) for images, eliminating the need for manual work, and saving a significant amount of time.

This alt text is not only indispensable from an accessibility perspective, it is also crucial for search engine optimization (SEO). Since search engines cannot "read" images directly, they depend on alt text to interpret and categorize visual content. Well-crafted alt text enhances content visibility in search results and plays a pivotal role in boosting the website's overall search engine performance and authority.

What's next: Technical advances in AI for content

Fabasoft Xpublisher continues to expand its AI use cases within its highly secure environment, aiming to further enhance process automation and drive greater efficiency across the entire content lifecycle. Exciting developments are on the horizon, including integrating more precise image recognition algorithms, enhanced language processing capabilities, and an expanded suite of automated workflows.

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