Improving apprenticeship management: Why your eportfolio matters

What is an eportfolio?

An eportfolio is a digital record of a student's journey, from onboarding to end point assessment. It is an invaluable management tool for apprenticeship delivery in further and higher education.

Why use an eportfolio?

By using an eportfolio, you create a robust audit trail for inspection and funding. An eportfolio allows you to track learner progression, giving you detailed information on learners at risk of non-completion. When risk is identified early, intervention plans can be put in place, keeping learners on board.

What are the benefits of an eportfolio?

There are numerous benefits to an eportfolio for both leaners and training providers. These include:

• Learner outcomes - with high levels of engagement and accurate risk assessment, the chance of course completion is increased.
• Financial success - with higher completion rates, funding provision is maximised.
• Reputation - with high completion rates, the organisation becomes an attractive value proposition for future apprentices, enhancing reputation within the community.
• Compliance - with accurate learner data covering all areas of the learner journey, compliance is met for Ofsted and funding bodies.
• Staff wellbeing - with automated processes, mundane administration tasks are greatly reduced.

What does a modern eportfolio look like?

Not all portfolios are the same, with many offering limited functionality. A modern, comprehensive eportfolio should:

• Support Ofsted and ESFA compliance
• Be highly secure
• Drive employer engagement
• Drive learner engagement
• Give a complete view on progress
• Integrate with functional skills assessment tools
• Reduce attrition through early risk identification

How can we help?

OneAdvanced's ePortfolio combines an exceptional user experience with comprehensive functionality. It is designed to capture the entire learner journey, from onboarding through to end point assessment.

Onboarding

The onboarding process can be time consuming and disjointed. Saving countless hours of work for admin staff, ePortfolio pulls through Skills Scans data from the Learner Management System (LMS) which helps determine funding for each student based on prior learning. Further Skills Scans can be created once learners are on-programme to measure distance travelled.

Compliance and funding

Training providers need to ensure they are complaint with Ofsted and funding bodies such as the ESFA. The management dashboard in ePortfolio provides real-time data insights to support inspection and audit, and can be used to spot early signs of learner attrition. The dashboard evidences progression, and serves up data trends, making it easy to benchmark for quality improvement.

AI risk assessment

Ensuring you have the best possible chance of identifying learners at risk of non-completion can drive significant funding provision through early intervention. With Smart Coach, a module within ePortfolio, it is easy to identity leaners at risk, with intelligent AI algorithms that pull together multiple data points. The tutor can then enact action plans before low engagement becomes non-completion.

Learner engagement

Keeping learners engaged is a major factor in course completion. With ePortfolio, attractive and intuitive dashboards are designed to keep learners engaged, and empower them in their learning. The platform gives a holistic view of progress in one place, including OTJ records, actions, and KSBs. Smart Rooms allows for remote communication between the tutor and learner, providing an additional touchpoint of engagement.

Employer engagement

A big challenge for training providers is encouraging employers to communicate learner achievement and progress. With ePortfolio, easy to use dashboards and intuitive navigation make life easy for employers who are able to view at-a-glance snapshots of learner progress. Employers are able to leave feedback on their apprentices, and can even create surveys and actions - all with 24/7 access to the platform.

Integration

Software integration is key to ensuring data is accurate and trustworthy. Not only does ePorfolio integrate seamlessly with our LMS, it also integrates with Assessment and Learning (bksb). Used widely in FE, Assessment and Learning excels in the delivery of Functional Skills, Digital Skills and GCSE. The software uses adaptive AI to provide highly accurate assessment levels for each learner, letting them focus on areas of need - an intelligent, engaging solution with proven results.

Security

Cyber security is an ongoing concern. The OneAdvanced ePortfolio utilises Single Sign On (SSO), a single username and password used across all platforms. This is backed up by Multifactor Authentication (MFA), a secondary layer of security. On top of this, the cyber team at OneAdvanced carry our regular penetration tests, ensuring the ePortfolio platform is 100% secure at all times.

Summing up

Implementing the right eportfolio can have a profound effect on learner outcomes. ePorflio from OneAdvanced is designed to reduce learner attrition, encourage greater engagement, and ensure your organisation remains compliant for funding and inspection. The platform uses the latest AI technology to identify risk, and offers powerful integrations with other leading products in the OneAdvanced Education portfolio.

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