Division Finance and Budgeting
Federal Fiscal Year 2024-2025 Application for NSLP Equipment Assistance Grants
Article: 2024-29-274
Audience: Superintendents, Directors, School Principals
Contact: SNP policy mailbox at [email protected]
Federal funds are available for the 2024-2025 federal fiscal year (FFY) to support the National School Lunch Program (NSLP) Equipment Assistance Grants. The funds will support school food authorities (SFAs) participating in NSLP for the purpose of serving healthier meals, improving food safety, and/or helping to support the establishment, maintenance, or expansion of child nutrition programs.
SFAs must use the online Qualtrics application to apply for NSLP Equipment Assistance Grant funding. A personalized link to the application will be sent to each school nutrition program (SNP) administrator (as designated in SNPWeb) on August 7, 2024. Details were provided to SNP administrators in SCNP Memo No. 2024-2025-06.
Priority will be given to schools that did not receive a NSLP Equipment Assistance Grant in FFY 2023-2024.
The NSLP Equipment Assistance Grant application submission deadline is September 9, 2024, at 5 p.m. SFAs will be notified of the schools approved to receive funding by October 10, 2024.
FY 2024 Annual School Report Submission
Article: 2024-29-273
Audience: School Division Finance Directors
Contact: Ed Lanza, Director of Budget, [email protected]
The 2023-2024 Annual School Report (ASR) must be submitted to the Virginia Department of Education by September 16, 2024, as required by Section 22.1-81, Code of Virginia. School divisions and regional programs that wish to file for an extension (until October 1, 2024) for their 2023-2024 ASR must, per Section 22.1-81, Code of Virginia, submit a written request signed by the division superintendent or designee to Kent Dickey, Deputy Superintendent of Operations, to the email address: [email protected], prior to the September 16, 2024, deadline.The submitted extension letter must cite a good cause/reason/need for the extension of time. Please note that the signed extension letter must be attached as a .pdf file to the email, with "2023-2024 ASR EXTENSION REQUEST" in the subject line of the email.
Each school division and regional program will use the Web-based Single Sign-on for Web Systems (SSWS) portalto access, download, and submit the 2023-2024 ASR Excel template and text file to the Department. Instructional and resource documents are located within the SSWS application. Once a division has successfully completed the 2023-2024 ASR in the ASR application in SSWS, the division superintendent or designee will approve and certify the Superintendent's Verification Report through the Superintendent's Data Collection Approvals (SDCA) application.
The collection window for the 2023-2024 ASR will open in mid-August. If you have any questions about the ASR data collection process, please contact the Budget Office at [email protected]or (804) 225-2025.
IDEA, P.L. 118-47, 2024-2025Part B Flow-ThroughSections 611 and 619SubgrantAwards for Special Education
Article: 2024-29-267
Audience: Superintendents, Division Finance and Special Education Staff
Contact: Tracie Coleman, Director of Special Education of Finance and Budget, [email protected]
The 2024-2025 Individuals with Disabilities Education Act(IDEA) Part B (Sections 611 and
619) Flow-Through federal allocations, for school divisions and state operated programs that qualify based on submission of an approvable 2024-2025 annual plan, are now available.
The full allocation for Section 619 Flow-Through funds was made available as of July 1, 2024, through the reimbursement process to school divisions and SOPs that have submitted an approvable annual plan.
The 2024-2025 IDEA Part B Flow-Through Fundingdocument includes comprehensive details about funding allocations, reimbursement procedures, and additional required special terms and conditions for grant awards or cooperative agreements.
ESSER II and III LEA Formula Funds State Data Collection
Article:2024-29-277
Audience: Superintendents, Directors; Federal Programs Coordinators, Finance Directors
Contact: Carol Sylvester, Director of the Office of Federal Pandemic Relief Programs, [email protected]
Item 137.B.31 of the budget bill passed at the 2024 Special Session I (i.e., Chapter 1) requires school divisions to submitperiodic spending updates on the uses and spending progressof federal pandemic relief funds. This is the final year of this particular legislative reporting requirement and will focus on ESSER II and III LEA formula funds.
To facilitate the submission of the required data, the Virginia Department of Education has created an application in the Single Sign-on Web Systems (SSWS) portal - ESSER State Reporting Collection ("ESSER-STATE"). The submission window is now open and will close onAugust 13, 2024.
The Office of Federal Pandemic Relief Programs will offer a webinar to provide an overview of the reporting requirements for the ESSER II and III formula funds. School division personnel who will submit the data through the application are strongly encouraged to attend the webinar; however, it will be recorded to provide access for school division staff who are unavailable during the live presentation. In preparation for the webinar and data submission, school division staff who will submit the data should work with their local SSWS administrator to gain access to the ESSER-STATE application in SSWS.
The webinar to overview this datacollection is scheduled for Tuesday, July 30 at 1:00 p.m.The Meeting ID is: 893 6852 1529, and the passcode is: 566137.
Please also note that a separate reporting requirement in the state budget related to ESSER and state ALL In funds will be addressed through a separate data collection that will be announced in next week's newsletter. This additional reporting requirement contains data elements that are different than the ones under this requirement.
Questions may be emailed to [email protected].
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