Best Practices for Business Banking Solutions Transaction Limit Management

How to Safeguard Businesses While Ensuring Seamless Operations

Effective transaction limit management is a critical component of business banking solutions, enabling financial institutions to protect their business accounts from fraud, ensure compliance, and support uninterrupted daily operations. By leveraging tools like Alkami's online banking platform, banks and credit unions can customize transaction limits tailored to the specific needs of each business, balancing security with operational efficiency.

Importance of Transaction Limit Management

Customizing ACH and wire transaction limitsbased on the specific needs of each business provides added security, while still allowing for the necessary flexibility to keep operations running smoothly. Here's why limit management is essential:

1. Fraud Prevention:By setting appropriate transaction limits, financial institutions can prevent unauthorized transactions from draining business accounts.
2. Risk Mitigation:Large-value transactions increase exposure to internal and external threats. Setting appropriate limits based on data protects assets without causing friction.
3. Regulatory Compliance:Financial regulations require controls to detect and prevent fraudulent transactions. Limit management helps institutions meet these requirements.
4. Business Continuity:Properly managing limits ensures businesses can meet their daily transaction needs without exposing the business or financial institution to unnecessary risk and liability.

Types of Transaction Limits in Business Banking Solutions

Many business banking solutions allow financial institutions to customize several types of limits for different transaction activities. By setting daily, weekly, and monthly limits, financial institutions can support businesses while safeguarding accounts.

• Daily Maximum Limit:This is the maximum amount a business can initiate in transactions on a given day. It should be slightly higher than the typical transaction amount to account for fluctuations, while still providing a buffer against fraudulent activity. By restricting daily transactions, this limit minimizes the risk of substantial financial loss due to a sudden, unauthorized high-value transaction. It's particularly effective in preventing fraudsters from rapidly depleting funds in a single day.
• Weekly Maximum Limit:This covers the total volume of transactions a business can perform within a week, reflecting typical transaction frequency and value. The weekly limit addresses cumulative risk over a more extended timeframe, preventing excessive withdrawals that could destabilize a business's cash flow or escalate financial exposure.
• Monthly Maximum Limit:Monthly limits ensure that businesses can meet their obligations without exposing them to excessive risk. It serves as a safeguard against excessive transaction activity that could compromise a business's liquidity, offering a broader layer of protection for enterprises with seasonal expenses or end-of-month reconciliations.
• Single Dual Authorization Limit:Dual authorization requires a second user to approve any transaction above a certain amount, adding an internal control that significantly reduces the risk of large unauthorized transactions. This limit is invaluable in preventing internal fraud by ensuring that no single user can execute a high-value transaction unilaterally, providing both the financial institution and the business an added layer of security.

Using More Limits Increases Flexibility and Reduces Risk

Layered limits allow the financial institution to offer tailored support without significantly increasing exposure to fraud. For example, a wholesale distributor may require a high daily limit for frequent vendor payments, a moderate weekly limit to manage cash flow, and a higher monthly limit for cyclical transactions, all safeguarded by dual authorization requirements on high-value transactions.

Instead of relying on "flattened" limits, where weekly and monthly caps are simply multiples of daily limits, layered limits offer a nuanced risk management framework. Financial institutions are encouraged to seek online banking platforms that provide a full suite of limit-setting options rather than relying on just one or two types of limits. This flexibility allows banks and credit unions to provide secure support for businesses, making the relationship responsive to evolving financial needs.

Case Studies: Transaction Limit Strategies for Business Accounts

Below are examples of how financial institutions can effectively structure transaction limits for different types of business banking accounts:

Payroll-Only Originators	High-Volume Transaction Business	Large Monthly Payments
Business Type	Small retail or hospitality company	Wholesale distributor making frequent vendor payments	Real estate firm managing property payments
Key Requirements	Processing payroll bi-weekly without triggering transaction limits	Flexible daily payments without exceeding set limits	Single large monthly payment for property management costs
Daily Max Limit	$55,000 (accommodates payroll variations like overtime)	$35,000 (prevents unusually large withdrawals)	$60,000 (covers the expected monthly payment)
Weekly Max Limit	$55,000	$100,000	$60,000
Monthly Max Limit	$110,000 (covers two payroll cycles)	$220,000	$60,000
Single Dual Authorization Limit	$50,000 (requires secondary approval for large payroll changes)	$25,000	$10,000 (requires additional approval for high-value transactions)

*Disclaimer: This chart is provided solely as an example to illustrate how financial institutions might consider structuring transaction limits. It is intended for explanatory purposes only and does not represent specific recommendations or requirements. Institutions should evaluate their own policies and consult relevant experts to determine the best approach for their needs.

Best Practices for Implementing Transaction Limits

• Understand Business Needs:Engage with business accounts to understand their transaction needs and patterns. Limits should be set based on their typical transaction volumes, with flexibility for growth.
• Monitor and Adjust Regularly:As business needs and transaction patterns evolve, financial institutions should periodically review and adjust limits. This proactive management ensures that limits remain aligned with each business's operational demands while maintaining strong fraud prevention measures.
• Tailored Limits for Different Transaction Types:Different transaction types may require varying limits. For instance, payroll transactions often need higher ACH credit limits, while fee collections may operate under lower thresholds.

Maximizing Flexibility with Temporary Limit Increases

Modern business banking solutions enable businesses to seamlessly request temporary increases in their transaction limits for exceptional needs within the online banking platform. This functionality helps businesses handle larger-than-usual payments while reducing the long-term risks of leaving higher limits in place.

We are excited to roll this service out to our Cash Management users because of the efficiencies they gain. Gone are the days of failed batches because of a limit or having to put a batch back through later. It can go into a pending status, all the users at the company have visibility to the status of the batch, communications are all documented, and there is so much less friction. A big win for our users!


- Amy Driscoll, Digital Services Analyst, Kennebec Savings Bank

Process for Temporary Limit Increases:

1. Transaction Submission: The business initiates a transaction exceeding the current limit.
2. Limit Request:The business submits a request for a temporary increase.
3. Review and Approval:The financial institution is notified of the limit request and reviews it and approves it based on risk factors and transaction history.
4. Automatic Processing:Once approved, the transaction processes without requiring additional input from the business.
5. Real-time Notification:The business receives SMS or email alerts notifying them of the outcome of the limit request and the status of the transaction submission.

Enhancing Business Banking Solutions with Effective Limit Management

With tools like Alkami's business banking solutions, financial institutions can implement customizable, layered limit options that protect businesses from fraud, maintain compliance, and support seamless financial operations. Combined with layered fraud prevention measuressuch as Check and ACH Positive Pay, real-time anomaly detection and account takeover protection, these solutions offer comprehensive safeguards. Regular reviews and adjustments to transaction limits and security protocols keep business accounts secure without interrupting financial activities.

Limit Management is a game changer for us. We love having visibility to all requests in one place, the history of limit adjustments is crystal clear, and the audit capabilities are great! We are pumped to see how much easier this will make our annual limit review process! An excellent tool all around.


- Amanda Stratton, Business Banking Systems Manager, Kennebec Savings Bank

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