09/12/2024 | Press release | Distributed by Public on 09/12/2024 09:48
Updates to the agency's State Operations Manual make it easier to apply for certifications of primary and extension sites.
The survey and certification process for approval of outpatient physical therapy clinics is now simpler, thanks to a survey and certifications memorandum from the Centers for Medicare & Medicaid Services. The provisions of the memorandum also make it easier for clinics' extension locations to meet state agency survey standards.
The CMS Center for Clinical Standards and Quality released the memorandum in August, clarifying the requirements for primary site and extension location surveys, surveys of extension locations, and their conditions of participation, or CoPs.
Streamlined Forms Better Align With State Operations Manual
Rehabilitation agencies are permitted to apply to CMS for approval of another location near their primary site to provide additional access to care. These "extension locations" share administration, supervision, and services with the primary site.
The agency's State Operations Manual historically has been inconsistent in its requirements for surveying primary and extension site locations that have applied for certification. To streamline Medicare enrollment and certification processes for outpatient clinics and to address the evolving expansion of outpatient rehab services provided across settings and locations, CMS has updated its forms to better align with the manual. In a memorandum to state survey agency directors, CMS provides additional guidance on survey and certification activities related to extension locations.
Guidance on Four Areas of Surveys and Certification
Form CMS-381, which clinics use to request certification in Medicare or Medicaid for initial and extension site locations, has been updated to include information from Form CMS-1856, which will be retired. Clinics now complete only CMS-381 for initial certification, administrative changes, changes of ownership, and during recertification surveys. In addition, CMS provided guidance to state survey agency directors in these four areas:
CMS notes that in this situation, if an extension location is identified as noncompliant, the primary site would also be noncompliant since the extension site does not independently meet the conditions.
CMS still expects extension sites to meet the following CoPs:
485.711 Condition of Participation: Plan of Care and Physician Involvement.
485.713 Condition of Participation: Physical Therapy Services.
485.715 Condition of Participation: Speech Pathology Services.
485.721 Condition of Participation: Clinical Records.
485.723 Condition of Participation: Physical Environment.
485.725 Condition of Participation: Infection Control.
Stay on the lookout: These changes are effective immediately, and CMS is working on revisions to Chapter 2 of Appendix E in the State Operations Manual that will incorporate these and other updates. Until those edits are made, states are to follow the Transitioning Certification Functions for Changes of Ownership, Administrative Changes, and Initial Enrollment Performed by the SOG Locations memo.