We're looking for an Emergency Planning Assistant (Contract Role)

Title: Emergency Planning Assistant (Contract Role)
Department: Emergency Management
Location: Central Coast Regional District (Remote within the Central Coast Region)
Reports to: Emergency Program Coordinator
Position Type: Contract
Budget: $34,000
Contract Duration: Anticipated July 15, 2024 - April 31, 2025
Submission Deadline: 4:00 PM PDT, July 10, 2024

Job Summary:

The Central Coast Regional District (CCRD) is seeking a qualified individual to join our team as an Emergency Planning Assistant. This contract role will support the Emergency Management Coordinator in enhancing the CCRD's Emergency Management Organization. The successful candidate will assist in reviewing and developing operational guidance and training programs and fulfilling Indigenous Engagement Requirements outlined in the Emergency and Disaster Management Act (EDMA).

Under the guidance and direction of the Emergency Management Coordinator, the Emergency Planning Assistant's scope of services will include the following:

Program Evaluation:

• Evaluate the CCRD's Emergency Operation Centre (EOC) and Emergency Support Services (ESS) programs and develop recommendations for short-, medium- and long-term development goals, objectives, and strategies to improve the CCRD Emergency Management Organization's capacity.

Training Needs Assessment:

• Assess the training needs of the CCRD's EOC and ESS programs.

Training Development, Coordination, and Delivery:

Emergency Operations Centre

• Collaborate with the Emergency Management Coordinator to develop three distinct EOC training curricula tailored to address identified needs for in-person, hybrid, and virtual EOC settings. Ensure the curriculum aligns with legislation, emergency plans, and strategic direction.
• Prepare EOC training materials such as presentations, handouts, videos, and interactive exercises. Ensure that materials are engaging, informative, and relevant to the audience.
• Deliver three newly developed EOC training sessions in person, hybrid, or virtual formats.

Emergency Support Services

• Coordinate the delivery of Justice Institute of British Columbia (JIBC) ESS training (i.e., ESS Level One, Registration and Referrals, Group Lodging, and Evacuation Registration Assistance (ERA) tool for staff and volunteers.
• Deliver two ESS workshops that familiarize staff and volunteers with reception centre locations, equipment and supplies, registration and referral documentation processes, group lodging assessment, and guidelines incorporating cultural safety and humility.
• Arrange logistics for training sessions, including scheduling venues, securing necessary equipment, coordinating catering (if applicable), and managing attendee registrations.

Program Development

• Develop and customize a Central Coast specific EOC program framework for in-person, hybrid and virtual EOC settings, including a training and exercise plan.
• Develop and customize a Central Coast specific ESS program framework, including a training and exercise plan.
• Foster collaboration with internal and external program partners.
• Implement evaluation methods to assess the effectiveness of training sessions.
• Maintain accurate records of training activities, including attendance, evaluations, and any incidents or issues encountered during sessions.
• Generate reports to communicate training outcomes and recommendations to the Emergency Management Coordinator.

Indigenous Engagement and Cultural Safety

• Assist in planning and coordinating cultural safety and humility training for elected officials, staff, volunteers, and first responders.
• Assist in planning and coordinating activities to develop, record, and report communications protocols that help the CCRD understand which First Nation entities to consult, engage, coordinate, and cooperate with, when and how, through any or all phases of emergency management.
• Assist with planning and facilitating meetings with First Nations and response organizations.

Qualifications

The successful Proponent will have:

Demonstrated Commitment to Learning

• Acquire knowledge of emergency management best practices, incident command system, and Ministry of Emergency Management and Climate Readiness policies and guidance on EOC and ESS procedures.
• Familiarity with the new EDMA and its implications for Local Authority Emergency Management Organizations.
• Recognize the significance of fostering an environment of Indigenous cultural safety and humility in all emergency management endeavours.

Demonstrated Ability to

• Follow instructions and guidance effectively.
• Communicate regularly and proficiently, both verbally and in writing.
• Utilize Microsoft Office Suite and Microsoft Teams competently and conduct thorough internet research.
• Develop, coordinate, and lead training and educational sessions.
• Compile precise and succinct reports and correspondence.
• Exhibit strong interpersonal skills, problem-solving abilities, and conflict-resolution techniques.
• Maintain a high standard of safety and inclusivity in all activities.
• Work independently with minimal supervision.

Preferred Education and Experience

• Completion of Grade 12 or equivalent
• Education in Emergency Management from an accredited institution (certificate, diploma, degree).
• Two years of related transferable experience in areas such as event coordination, project planning, or administrative processes.

Work Location and Hours

The duties of the Emergency Planning Assistant are expected to be completed through part-time hours from a regional location (i.e., home office) within the Central Coast region. The Emergency Planning Assistant will set their own schedule to meet the work expectations in alignment with the stated deliverables.

Application Proposal Requirements

Interested candidates are requested to submit the following by email to [email protected]:

• Resume and cover letter (include description of relevant roles, projects, or initiatives)
• Two references
• Proposed work plan (max 2 pages), detailing:
  • EOC deliverables due March 2025 (70% of workload).
  • ESS deliverables due February 2025 (15% of workload).
  • Indigenous Engagement deliverables due March 2025 (15% of workload).

Evaluation Criteria

• Qualifications (25%)
• Related experience (30%)
• Completeness of proposal package (15%)
• Interview and references (25%)
• Cost (5%)

Submission Guidelines
Application proposals must be submitted electronically as a single PDF file, clearly marked "Emergency Planning Assistant Services" by the deadline. Fax submissions will not be accepted.

Contact Information
For further information, please contact:
Jessie MacDonald, Emergency Program Coordinator
Email: [email protected]

The CCRD reserves the right to accept or reject any or all proposals and to waive any informality in proposals received.

Apply today to join the Central Coast Regional District in strengthening our emergency management capabilities and making a difference in our community!