A Successful Approach to Sales Account Planning [Template]

Download Now: Free Account Planning Template

As my career in sales has progressed, I've learned the art of sales account planning through a lot of trial and error.

I realized that a closed deal is just a small win. There's more to it than closing it and calling it off. And if you're a B2B account manager or sales executive serious about account-based marketing (ABM), you probably understand that your customers want partners, not vendors.

To win new business and grow key accounts, I needed to become invested in their customer's challenges, goals, and the competitive landscape in which their business operates. I became my customer's trusted partner by solving problems instead of selling products - largely thanks to account-based marketing.

In this article, I'll share more about my approach to sales account planning and how you can design a sales account plan for your company.

Table of Contents

• Strategic Account Plan Template Layout
• What is sales account planning?
• Account Plan
• Related Account Planning Terms
• How to Start Account Planning at Your Business
• Sales Account Planning Process
• 10 Strategic Account Planning Templates
• Supporting Account Planning with Account-Based Marketing Software
• How can an ABM support your account plan?

Strategic Account Plan Template Layout

If you're reluctant to invest in ABM software or just want a solid starting point to understand ABM strategy better, this strategic account planning template will help you:

• Expand your understanding of your customer's business, goals, and motivations
• Deliver value through right-fit solutions to their toughest challenges
• Navigate internal politics and target key stakeholders to drive buy-in
• Identify and avoid risks, barriers, and limitations

Featured Resource:Strategic Account Planning Template

Download This Template for Free

Ready to explore what account planning is all about and how it can increase your sales? In this article, I'll go over the following topics:

• What is sales account planning?
• Terms Related to Account Planning
• Account Planning Process: A Step-By-Step Guide
• Account Planning Templates
• Account-Based Marketing Software

Let's get started.

In my experience, sales account planning is about partneringwith your customer instead of selling to your customer.

It looks at sales not as a transactional process but as the start of a strategic partnership. This term is usually applicable in B2B organizations rather than B2C organizations. Even large retail stores have a sales account plan that includes a list of the most valuable customers with details such as their addresses, phone numbers, and purchase value.

While account planning aims to decrease customer attrition, it can also be a valuable tool for acquisition. Irrespective of the business size, use your most profitable customers to identify better prospects for future sales efforts.

At Akkroo, we use a sales account plan to identify customer priorities and use data to shorten the process.

An effective account planning strategy will help your company build a reputation as a solution provider that customers can trust. To build an effective account strategy, account professionals must become invested in their customer's challenges, goals, and the competitive landscape in which their business operates.

Why is sales account planning important?

Sales account planning is more than a written document. It maximizes the chance for customer acquisition through prior research and strategizing the sales process with a plan.

For starters, a sales plan helps strategize the sales process from its onset. When a business has all the details about its prospects, it helps them ask more relevant questions to shorten the sales cycle.

This is more effective than cold calling, which does not provide information about the prospect. For example, I conduct thorough research before asking questions such as, "Have you planned to expand your services like your competitors?" or "How has your current pricing update impacted your customer acquisition?"

When you ask such questions, you're more likely to grab the prospect's attention. That's what the best-performing sales team does.

Using a detailed sales account plan can serve immense benefits for the businesses:

Reduces Acquisition Costs

Customer acquisition is a tedious and expensive process that involves cold calling, followed by deep prospect research and follow-ups. A sales account plan reduces the time needed to acquire customers and cuts costs by focusing on existing accounts.

With the prior information about the customers, marketing teams can save on advertising campaigns and use these resources for other tasks.

Boosts Customer Lifetime value

Studies suggest that acquiring a new customer is five times more expensive than retaining an existing one. Moreover, increasing retention rates by just 5% can increase profits by up to 25%.

A sales account plan lays out the existing accounts and nurtures them according to the value they provide. For instance, B2B organizations like ours use account planning to win renewals, sell upgrades, increase contract size, and cross-sell products.

Speeds Up Sales

Account planning reduces acquisition costs and makes it easier to close deals faster. Since account planning focuses on existing accounts, sales professionals already know the key decision-makers in the buying process and understand how they prefer to buy.

Furthermore, account planning helps sales professionals observe customer behaviors that can be disruptive to the buying process.

Retains Important Relationships

Sales account planning involves frequent communication between clients and representatives, and your sales professionals are positioned to monitor clients' needs in real time.

An effective account plan helps businesses nurture existing relationships with customers while also providing a solid base for future marketing efforts. If account planning plays an essential role in client retention outcomes and conversion rates, it affects the company's overall number of clients (and revenue).

Working on your account planning will reduce acquisition costs, facilitate faster deal closures, and boost sales.

Related Account Planning Terms

Before I take you to the steps for developing a sales plan, here are some of the most common terms to know in account planning:

Sales Account Planning

Sales account planning is an alternative term for account planning. This approach takes all the information about customer behavior and focuses on improving sales processes, as well as converting users into customers.

Strategic Account Management

Choosing high-value and high-profit accounts to grow and nurture is called strategic account management. Not all accounts or customers warrant a plan, so strategic account managers typically spearhead these efforts. Thus, account planning and strategic account management can go hand-in-hand.

Key Account Management

Key account management is similar to strategic account management and may also complement the account planning process. Sales leaders and representatives build, maintain, and nurture the business's most profitable accounts by offering exclusive resources, recurring meetings, and dedicated key account managers (KAMs).

Account-based Marketing

Account-based marketing is usually carried out after key accounts have been established and account plans have been created. After these high-value customers are identified, the marketing team creates campaigns, assets, and messaging that target these accounts.

As you can see, account planning can be a huge asset to your business, allowing you to delve in-depth into each customer profile.

By knowing the customer's challenges, industry, and goals, you can position your product as the solution in a much more specific and targeted way, which can help increase close rates.

Now, I'll help you create a plan that can help you jumpstart your account planning efforts.

How to Start Account Planning at Your Business

Starting an account planning requires prior research about your prospects and brainstorming with the sales team. Here are the initial steps that we follow to create an account plan for the business:

1. Determine which accounts require account planning.

Not all prospects need an account plan. Since it is a time-intensive process, creating one for a prospect who does not bring a ROI on your time, energy, and capital isn't what I would recommend.

A sales account plan requires various inputs to change account planning into strategic account planning. In other words, a strategic account plan brings the best results for larger organizations that bring higher ROI.

And for this, sales teams use certain criteria to determine which organizations tick mark all these boxes. Along with this, I also consider asking a few questions to filter out these organizations relevantly:

• Does the company offer various products or services or stick to a single department?
• What does their current customer base look like? How much has it grown over the years?
• Would partnering with them improve your reputation?

2. Discover the needs of these accounts.

There's no success in account planning without knowing their needs. Once you've identified the accounts, it's time to leverage customer intelligence data to find their needs, goals, pain points, and potential opportunities.

Identifying the needs requires deep research into current market trends, market share, buying behaviors, and more.

Use the following questions to jump better into the research:

• What are the goals of this client?
• What do they value the most?
• Who is involved in the buying decision process?
• What are their current plans to achieve goals?
• What KPIs do they measure?

3. Create actionable steps.

After doing your research, it's time to develop actionable steps. Like any other sales process, a sales account plan is about breaking down larger steps into actionable steps.

Though the sales account serves a common goal, it differs in terms of structure and implementation depending on the size and other factors.

Here's what my sales plan includes:

• Account analysis.
• Short-term steps (e.g., getting them to renew with you).
• Long-term steps (e.g., long-term client growth).

4. Execute the account plan.

Lastly, execute the plan using the information you've gathered so far. You can also use your information in the initial stages to build recognition.

It's good to start a conversation that engages your prospects and tempts them to answer.

For instance, I use various questions during the account planning, some of which are:

• Hey, Company A. I noticed that you launched product X. How is this different from a similar product by company B? How do you see your business evolving in the next 6-12 months with this?
• Based on our research, we think that you're missing out on 'X' goal. Can we help you achieve this goal and measure it going forward?
• How do you measure success within your team/department/company?

Before Starting:Download HubSpot's Account Planning Template

HubSpot's pre-built Account Planning Template contains prompts for each of the subsequent sections and suggested topics to include in each one. Rather than starting from scratch, I recommend you follow along by downloading the free template.

Section 1: Business Overview

The most effective account managers and sales teams understand their customer's narratives. They ask value-focused questions to get to the root of their customer's business objectives, internal and external challenges, and industry landscape.

This questioning and learning must be an ongoing exercise. Objectives and goals are ever-changing, and customers often reposition their value in the face of new technology or market shifts.

In this section, you need to identify the following:

• Your customer's vision/strategy
• Your customer's vital numbers
• The year the company was founded
• Your customer's annual revenue
• Number of employees who work for your customer
• Popular target markets in the customer's industry

After creating an account plan and getting to know your customer inside out, here are a few questions your account managers can ask:

• "We noticed that your industry has seen a decline in _______. How has your business fared since this trend started?"
• "Your competitor recently developed a new product. How does leadership plan to tackle this new challenge?"
• "Your initiatives for ________ did well for Q4 of last year, resulting in X% growth in revenue. Do you have any plans to continue those initiatives in Q1? What challenges do you foresee?"
• "I saw that you expanded into the ________ market. How has that been going? Are there any plans to expand into related industries?"

Section 2: Key Business Initiatives

As former FBI hostage negotiator Chris Voss outlines in his book Never Split the Difference, all successful negotiations begin with listening.

To develop a value-based action plan, you need to discover what your customer values most.

I recommend focusing on your customers' value expectations to create opportunities to grow more strategic customer relationships.

Use questions that will reveal your customer's:

• Short-/medium-/long-term priorities
• Key projects
• Key performance indicators (KPIs)

Section 3: Customer Relationship Landscape

Your customer relationship landscape is essentially what you know about your audience based on the connections you've been making with your clients. Knowing what they appreciate, how they want to communicate, and even the aspects of your business they admire most will save time and help them reach new goals.

Which type of clients are you helping the most? Where do you find more growth potential and positive feedback? It's time to ask these questions and turn them into the customer approach that your account plan will follow.

Section 4: Customer Products and Revenues

This is the section where you can boast of your product offerings. In this section, list and describe where you are currently adding value, analyze the ROI of that value, and identify gaps in the value chain.

For instance, a SaaS business might highlight its value proposition USPs with features that its competitors lack.

Here's what can be included in the section:

• Whitespace analysis.
• Current sales performance.
• Current margin performance.
• Wins or losses over the last 12 months.

Section 5: Competitor Analysis

Competitor analysis is one of the crucial stages of sales planning. Performing a competitive analysis for your customer may not provide high value to your sales team, but remember: Your goal is to move from a transactional relationship to a strategic partnership.

Here's what I prefer adding in this section:

• Competitors.
• Competitors' strengths.
• Competitors' weaknesses.

Section 6: Buying Process and Selling Points

Businesses don't buy products or services - people do. So, expand your organizational chart from section three to include personal motivations and decision criteria, and plot your value-based selling points to specific members of your customer's organization.

The goal of a trusted advisor should not be to fit a product into an empty slot. Rather, your focus should be on understanding how your key selling points match each decision-maker's goal.

Identify each of the following:

• Evaluation criteria.
• Key decision criteria.
• Key selling points.

Section 7: Relationship Goals and Strategy

Before an account manager can move the customer relationship forward, they must establish the status of their current client relationship. Knowing where we're starting helps us get the right resources to build solid foundations and effectively approach the next steps.

Next, use this organizational chart from section three and the motivations from section six to determine which relationship target has the greatest opportunity for engagement.

I suggest focusing on those who can provide the most productive outcomes for both the customers and your own business.

Expand your relationship landscape to include the following:

• Current relationship status (Vendor, Preferred Supplier, Planning Partner, Trusted Advisor).
• Core business partners.
• Relationship target (who, what, where, how, why).
• Relationship progression strategy.

Section 8: Sales Opportunities, Targets, and Risks

Once you've documented your customers' objectives, motivations, and key relationships, determine the products/services that will help them attain their goals. List revenue goals and identify blockers, internal and external.

List and define:

• Two-year revenue goals.
• Customer needs for products/services.
• Cross-sell and upsell opportunities.
• Risks, barriers, and limitations.
• Operational restrictions.

It can be easy to gloss over the final bullet - operational restrictions. However, this exercise can illuminate friction in service/product delivery and reveal opportunities for automation and processes that can impact your entire book of business.

Section 9: Action Plan

Although there may be many value-added opportunities, narrow your focus to a small subset.

Start by determining which team members will own which tasks and what resources will be required to achieve them, and agree upon accountability measures.

Here's a prerequisite that I suggest in every action plan:

• Identify the top five objectives.
• Create a list of critical resources.
• Assign tasks and key owners.

Section 10: Plan Review

Discuss value co-creation with your customer. Ensure you have correctly defined and prioritized value opportunities and work with them to provide relevant materials or resources to secure buy-in.

Engage the customer in a collaborative role to establish a process, timeline, and next steps.

We've collected some of the best strategic account planning templates you can use right now.

10 Strategic Account Planning Templates

1.HubSpot's Account Planning Template [Google Docs]

HubSpot's Account Planning Template is useful for account managers who want the freedom to personalize their account plan with a strong marketing basis.

I liked that this template includes all the items discussed before, making it a comprehensive resource for startups and big businesses. It can help small and large teams by providing an actionable step-by-step guide for account managers, sales executives, and marketing professionals to collaborate within the account planning process.

2.Databahn Account Plan Template [XLS]

Databahn offers a free Strategic Account Plan template that's a good option for account management teams trying to streamline their account planning processes. What I like about this template is it's easy to use and easily customizable.

It also includes different details like the members of the team, sales strategies and targets, industry analysis, and annual reports.

Disclaimer: Even when completed, the account planning template needs to be constantly updated to be as effective as possible.

3.Gartner's Key Account Plan Template

Gartner, the leading information technology research and advisory company, offers a template that includes a comprehensive set of customizable tools to help executive sales leaders construct or enhance their organization's critical account plan.

This template works best for executive sales leaders when planning, monitoring, and reviewing their key account relationships.

4.ForecastEra's Free Account Planning Template [PDF]

As part of its account planning tools, ForecastEra also offers a free account planning template to help sales executives. This template has a space for writing the key stakeholders, relationships, and unrecognized opportunities.

5.Intercom's Account Plans [XML]

Intercom is a customer success company that works with tools that level up client relationships. This company offers an account plan template to help account managers maintain high customer satisfaction rates by using up-to-date information.

The spreadsheet format allows you to customize the elements within the template. I like that this template provides a 90-day action plan with details on organization structure, churn risk, their current tech stack, and expansion activities.

6.Unstrategic's Strategic Account Plan [PDF]

This easy-to-use template is an excellent resource for account managers and sales teams. It offers a detailed solution for companies to work on their account planning without struggling with technical misunderstandings.

This PDF guide offers a user-friendly content display and provides systematic instructions on how to fill out each section. It is great for anyone filling out an account plan for the first time.

7.Revegy's Account Planning Template

This guide is the best option for sales professionals who want to create effective sales strategies based on customer data.

This tool can help you build consistent account plans that are easy to understand and implement.

8.Avention's Strategic Account Plan Template [PPT]

Avention made this template to assist the account management team in staying on top of the client's business objectives and goals. It's also helping them achieve desired results that will ultimately have a good impact on the customer's business.

This detailed template allows me to explore various aspects of the accounts, such as current trends, product offerings, organizational charts, and more.

9. Get2Growth Strategic Account Planning Template [PPT]

Get2Growth offers a one-page detailed template with four sections. This template can be used to build an account plan in a few steps.

These sections are:

• Business overview that covers client's requirements and priority
• Annual account targets
• Revenue streams covering estimated annual revenue and value streams
• Action plans

With different graphic elements and sections, this template is a good solution for account professionals who want to achieve an innovative account managing approach based on quick solutions.

10.Account Planning Template by AccountTips [XSL]

This template is full of helpful resources for account managers, and they offer clearly labeled Excel tabs to level up your account management work.

I like that it is supported by articles and academic resources, along with questions to ask and cells to fill with relevant information. You will finish your account plan in the blink of an eye.

Supporting Account Planning with Account-Based Marketing Software

For a more effective account plan, use this HubSpot sales plan template with account-based marketing (ABM). That's how our next planning process unfolds.

But there's no need to do it manually. Instead, I'd recommend using ABM software that can help you automate your ABM campaigns.

Several different account-based marketing software platforms, including HubSpot ABM Software, Terminus, and Demandbase, can support your efforts.

High-quality ABM software generally features tools and resources to help you establish a solid foundation for an account planning strategy. It's typically rooted in defining and understanding your ideal customer profiles (ICPs).

Sales account plan with ABM helps uncover a vast range of details such as company contact information, giving you insight into the businesses you're trying to target.

Other tools - like workflow for building and maintaining ICPs - can also be very helpful for successful account planning.

Image Source

Here's how a workflow looks in HubSpot's ABM software. Specific actions are triggered depending on previous settings, automatically segmenting your ICPs by tier.

Personalization and Engagement

The fundamental basis of ABM is personalization. It's a process rooted in understanding and approaching individual accounts on terms that will specifically resonate with the prospects and customers behind them.

Sales plans have features designed to compile lists of target companies with similar characteristics. These features can help you group like-minded companies and contacts for streamlined outreach.

Some types of ABM software allow you to send ads to influencers within your targeted accounts across certain platforms - typically LinkedIn.

One way or another, it's always in your best interest to reach your target accounts in ways that suit their unique values and characteristics.

Tracking and Measuring Efforts

Account planning isn't a static process. You need to constantly look for ways to modify your strategy as you interact with more customers. That's why we need resources to track the efficacy of your efforts.

Target account reporting libraries can help you monitor target accounts.

HubSpot's ABM software includes resources for reviewing internal stakeholders within your target companies. This allows you to see who's supporting, blocking, or influencing your efforts.

It also helps to have visibility into the different interactions your business has with a target company. Some types of ABM software allow you to monitor activity like emails, meetings, and logged calls. Tools like that will enable you to understand where and how to improve your outreach and planning.

How can an ABM support your account plan?

Regardless of which you choose, ABM software will save your sales team time and give you the tools to manage your key customer relationships.

You now have all the resources you need to build a successful account plan from scratch, starting with the main questions and all the implementation steps that will help you get there. Are you ready to turn account planning into a valuable asset for your business?

Getting Started

Account planning is crucial for building stronger, more strategic relationships with clients in a B2B setting. Instead of a cold calling with no knowledge of the prospect, it gives me valuable information covering their pain points, audiences and long and short-term goals.

One piece of advice I'd offer is to start implementing account planning as soon as possible, even if it's on a small scale. Ultimately, the use of smart ABM software with account plans will deepen client relationships and drive sustainable business growth.

Editor's note: This post was originally published in July 7, 2019 and has been updated for comprehensiveness.

Topics:Account Based Sales

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